Technology

How to Optimize Meeting Room Occupancy in Your Company?

The ongoing pandemic has altered virtually every aspect of our lives. Although a few years ago it seemed that there are jobs that can’t be done from home, it all changed at the beginning of 2020. How to optimize meeting room occupancy in your company and cut back on office real estate? Keep reading!

What is the problem all about?

At the beginning of the ongoing pandemic, many companies introduced various modifications to ensure that all the employees felt safe and could maintain appropriate social distance. Now, since the situation is becoming more and more stable, companies are starting to wonder how to optimize meeting room occupancy to satisfy the needs of employees and save money.

2 simple ways to refine your meeting room occupancy

There are 2 simple ways to optimize meeting room occupancy:

  • BLE wireless sensors – they can detect radiation emitted by people. Benefiting from BLE sensors is a simple way to keep track of the number of employees who are in the office in real time. Thanks to special reports generated by these devices, you’ll be able to track occupancy in a specific period (day, week, month). In the era of remote working, it may be hard to monitor the number of people who actually come to the office. Such a solution will allow you to make informed decisions and take care of the health of your employees – if you see that too many people come to work on Mondays and it’s impossible to keep the necessary distance, adapt schedules or convince some specialists to work from home. Also, sensors will help you estimate whether you need a smaller or a bigger office.
  • Implement scheduling – if you’ve a small office, it might turn out that some of your employees should work from home on selected days. Thanks to scheduling, it’s possible to keep lower occupancy limits and exploit the available space to the fullest. Apart from helping employees to keep social distance, scheduling is a great way to utilize the available office more efficiently. After all, you may introduce two different shifts and use the same space for two purposes.

 Remember that employees need to keep an appropriate distance between each other to be able to take off masks and still keep themselves safe. Benefiting from wireless sensors and setting transparent rules will allow you to optimize meeting room occupancy and to use available space more efficiently. Monitoring is an essential step needed to make informed decisions, keep your employees safe and cut down on the office space if possible.

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